Senior Executive Assistant

Fieldguide builds software that automates and streamlines assurance and audit work in cybersecurity, privacy, and ESG. The company is based in San Francisco and operates as a remote-first organization.

Fieldguide is seeking a highly organized, proactive Senior Executive Assistant to support its Chief Technology Officer and Vice President of Product. The role helps leaders stay focused on priorities across the Engineer, Product, and Design organization by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment.

This is a critical support role at a high-growth AI startup, with exposure to EPD strategy and operational execution. Fieldguide values fearless, fast, lovable, ownership-driven, win-win, and inclusive work.

• 5+ years of experience supporting C-suite-level or senior leaders in a high-growth or fast-paced environment, ideally within technology startups.
• Exceptional attention to detail and the ability to prioritize and execute multiple projects seamlessly.
• Proactive, dependable approach, with the ability to anticipate needs and drive solutions with minimal direction.
• Exceptional verbal and written communication skills and the ability to interact effectively with internal and external stakeholders at all levels.
• Flexibility and a solutions-oriented mindset in a rapidly evolving environment.
• Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack.
• Passion for automation and proficiency using AI tools to make executive-assistant processes more efficient.

• Manage the CTO’s and VP of Product’s calendars, balancing competing priorities across both functions.
• Build and maintain relationships with key stakeholders, including customers, prospects, and cross-functional partners.
• Coordinate travel logistics for customer and prospect visits and industry events, including transportation and accommodations.
• Prioritize and prepare the leaders for meetings, including preparing materials for customer meetings, pipeline reviews, and QBRs.
• Lead logistics and coordination for sales and customer success team meetings and offsites, including scheduling and agendas.
• Support planning for cross-functional EPD initiatives across engineering, product, and design teams.
• Coordinate company-wide meetings, including All Hands scheduling and logistics.