Senior Executive Assistant to the CTO & CIO

Wipfli is currently seeking a Senior Executive Assistant to support our CTO & CIO. This exciting opportunity is 100% remote within the US, offering flexibility and work-life balance from day one!

At Wipfli, we care about YOU and offer a benefits package designed for your total well-being. Wipfli’s benefit program allows you to choose from a variety of benefit to meet your individual needs. You will receive an email upon applying for a detailed overview of our benefit program.

As a Senior Executive Assistant, you will partner with key executives by providing high-level administrative support, assisting with complex scheduling and calendar management, preparing materials for meetings and initiatives, coordinating special projects, and serving as a liaison between department leaders, team members, clients, and vendors. You will play a critical role in supporting the day-to-day operations and strategic priorities of the CTO and CIO, contributing to the overall efficiency and success of our technology and information departments.

• 6 years of progressive experience providing administrative support to senior-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software applications.
• Experience with Concur travel software preferred.
• Excellent communication skills, both written and verbal, with a proven ability to interact professionally and confidently with all levels of staff, clients, and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Exceptional attention to detail and a high degree of accuracy in all work.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Proactive and resourceful, with a strong ability to anticipate needs and problem-solve independently.

• Provide comprehensive administrative support to the CTO and CIO, including calendar management, scheduling meetings, managing travel arrangements, and processing expense reports.
• Prepare and edit correspondence, presentations, reports, and other documents for internal and external audiences, ensuring accuracy and professionalism.
• Coordinate and organize special projects, events, and initiatives as assigned by the CTO and CIO, collaborating with various departments and stakeholders.
• Act as a primary point of contact and liaison for internal and external stakeholders, screening and prioritizing communications and responding to inquiries promptly and professionally.
• Maintain and organize electronic and physical files, ensuring efficient retrieval of information.
• Assist with onboarding new team members, including coordinating equipment, access, and initial training schedules.
• Conduct research, gather data, and compile information to support decision-making and strategic planning.
• Help manage budgets, track expenses, and prepare financial reports as needed.
• Handle confidential information with the utmost discretion and integrity.
• Perform other administrative duties and special projects as requested to support the CTO and CIO's objectives.