Remote Executive Assistant to Founder / CEO

Our Client - Staffing & Recruiting company

Exact compensation may vary based on skills, experience, and location.
40 hrs/wk
Contract to Hire (w2)
Remote work yes (100%)
Travel not required

Advocate Traits:
Flexible + Responsive: Adjusts easily to changing priorities and remains accessible during core working hours.
Dependable + Accountable: Delivers results on time with a strong sense of responsibility and commitment to excellence.
Self-Starter: Proactively drives tasks forward and anticipates needs before being asked.
Strategically Minded: Aligns day-to-day actions with broader organizational goals to support long-term success.
Efficient Problem Solver: Acts decisively and efficiently, skillfully balancing dynamic priorities to address the highest-impact items promptly.
Resourceful Problem Solver: Identifies potential challenges early and offers practical solutions independently.
Tech Fluent: Quickly adapts to new digital tools and platforms, leveraging technology to enhance efficiency and optimize integrations.

Software:
Expert in Microsoft 365 and Google Workspace
Proficient in Basecamp
Experience working with Zoom (supporting meetings, troubleshooting backend challenges that arise)

Company Benefits/Perks
Flexible work schedule
Virtual setup
Boutique agency
Pipeline of pre-vetted clients
Invoices and contracts pre-negotiated and managed on your behalf
Competitive pay rate of $30/hr

All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.

If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at [email protected].

• Based in the United States
• 3+ years experience as an Executive Assistant or experience in Operations
• 3+ years experience working in a remote setting
• Available daily (Mon-Fri) during business hours in your respective time zone, and able to dedicate at least 20 hours/week (4 hours/day)
• Able to commit to a minimum of 1 year with Hey Girl Friday
• Proficiency in Google Suite + Microsoft 365 required
• Proficiency in multiple Project Management software tools
• A presentable in-home office setup including Mac or PC Computer (with webcam) and reliable devices (Wi-Fi, cellphone, etc.)
• A fast and reliable internet connection
• Ability to organize a daily workload by priorities
• Excellent written and verbal communication
• Bachelor’s degree preferred

• Serve as the executive’s key partner in optimizing operations and processes – protecting their time, streamlining priorities, and enabling focus.
• Prioritize and filter incoming communications to ensure the executive focuses on the most critical items.
• Protect the Client’s schedule, safeguarding time for deep focus and ensuring there is adequate space for meetings as well as dedicated time for task completion.
• Develop and maintain clear SOPs that standardize internal practices, drive efficiency, and facilitate smooth onboarding and training.
• Manage and maintain digital platforms, ensuring seamless integrations and a file organization structure that supports long-term scalability and future growth of the company.
• Create regular progress reports that highlight key results, outline resolved items, and call attention to pending follow-ups.
• Join weekly syncs with the executive and/or leadership team to maintain clarity on strategic direction and key initiatives.
• Create well-structured meeting prep materials, including agendas and recaps, ensuring the client is well-prepared in advance and supported with timely follow-ups.