Remote Executive Assistant to CEO

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers across various industries. The company is dedicated to providing high-quality events and information through speaking sessions, workshops, and face-to-face networking opportunities, while offering self-starters significant growth potential.

The CEO's Executive Assistant will provide high-level administrative, scheduling, and operational support to Opal Group's CEO. The role focuses on managing daily priorities, maintaining organization and follow-through, coordinating communications and logistics, and helping the CEO stay aligned with business and operational commitments.

This is a full-time international consultant position offering $1,200 to $1,500 USD per month. The role is remote, may require occasional travel to on-site conferences, and requires English resumes and cover letters.

Opal Group offers a 100% remote work environment, paid time off after 90 days, wellness and floating holidays, paid federal holidays, Summer Fridays, and coverage of travel-related expenses for on-site events.

• Previous experience as an Executive Assistant or in a similar high-level administrative support role is preferred.
• Advanced English skills in verbal and written communication are required.
• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Professional, polished, and diplomatic communication skills.
• High attention to detail with strong follow-through and accountability.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Comfortable learning and working within new software systems and digital tools.
• Ability to work independently and remain highly responsive in a remote work environment.
• Self-motivated and able to adapt quickly in a fast-paced setting.
• Only English resumes and cover letters will be considered.
• Flexibility to respond to occasional urgent matters outside standard business hours is required.

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities.
• Coordinate travel arrangements, accommodations, transportation, and related logistics.
• Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO.
• Assist with coordinating client calls, meetings, and follow-up communications.
• Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed.
• Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities.
• Prepare and organize reports, spreadsheets, summaries, and other administrative documents.
• Maintain organized records, files, and confidential documentation.
• Assist with expense tracking, financial documentation, and coordination with the accounting team as needed.
• Coordinate administrative logistics, appointments, and scheduling needs related to executive operations.
• Support internal communication and information flow across departments as directed.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Provide general administrative and operational support to the CEO and executive office as needed.