Personal Assistant (V-130560)

A private, high-net-worth family is seeking an experienced and discreet Personal Assistant to provide comprehensive administrative, logistical, and lifestyle management support across multiple international residences.

The successful candidate will be a trusted professional with excellent organizational skills, able to manage complex schedules, coordinate staff and properties, and ensure the seamless day-to-day running of all personal, household, and administrative matters.

• Minimum 5 years’ experience as a Personal Assistant, Executive Assistant, or Household Manager in a private household or family office.
• Exceptional organizational and multitasking skills with meticulous attention to detail.
• Strong interpersonal and communication abilities.
• Proven ability to manage confidential information with absolute discretion.
• Tech-savvy, with proficiency in modern scheduling, communication, and cloud-based tools.
• Flexible and adaptable, able to manage changing priorities and travel requirements.

• Comprehensive Support: Provide full administrative, logistical, and lifestyle assistance across all personal and household matters, ensuring the smooth day-to-day running of family affairs.
• Calendar & Travel Management: Organize complex global schedules, coordinate meetings and travel itineraries, and proactively manage changes and reminders.
• Household & Staff Coordination: Recruit, train, and supervise household staff; oversee service providers; implement household systems, manuals, and budgets across multiple residences.
• Property Oversight: Manage maintenance, repairs, refurbishments, and property-related expenses; liaise with contractors, designers, and property managers.
• Relocation & Logistics: Coordinate moves, shipments, and new property setups, including utilities, subscriptions, and contractors.
• Liaison with Family Office & Advisors: Work closely with external professionals to support administrative, legal, and financial matters; prepare meeting materials and manage action items.
• Financial Administration: Process expenses, monitor budgets, and manage payments, reimbursements, and insurance claims.
• Vehicles & Transport: Oversee vehicle maintenance, insurance, and scheduling; coordinate ground transport as required.
• Technology & Systems: Maintain family devices and smart home systems; manage updates and liaise with IT support.