Personal Assistant to Group Chief Executive Officer

We are a diversified group with operations across multiple sectors, including financial services, infrastructure, technology, and energy, with a growing footprint across East and Southern Africa. The Group provides strategic oversight, governance, and operational support to its portfolio companies and is led by a dynamic executive team driving expansion, partnerships, and investment across the region.

The Group CEO oversees multiple business units, engages regularly with investors, Board members, regulators, and strategic partners, and requires a highly professional Personal Assistant to provide dedicated executive support and ensure seamless coordination of executive priorities.

Role Purpose

The Personal Assistant to the Group CEO will provide high-level, confidential, and proactive executive support, ensuring efficient management of the CEO’s schedule, priorities, communications, and engagements.

The role requires exceptional organizational skills, sound judgment, discretion, and the ability to operate in a fast-paced executive environment.

This role will also support the CEO during business travel, high-level meetings, and strategic engagements, ensuring seamless coordination and execution.

• Education:
  • Bachelor’s degree in Business Administration, Communications, or related field preferred
• Experience:
  • Minimum 5–10 years experience supporting a senior executive, CEO, or Group CEO
  • Experience supporting executives in a fast-paced corporate environment
  • Experience coordinating executive travel and complex schedules
• Executive Support Skills:
  • Strong organizational and planning skills
  • Excellent time management capability
  • Ability to manage multiple priorities simultaneously
  • Strong attention to detail
• Communication Skills:
  • Excellent written and verbal communication
  • Professional executive presence
  • Strong interpersonal skills
• Professional Competencies:
  • High level of discretion and confidentiality
  • Ability to work independently
  • Proactive and solution-oriented mindset
  • Strong problem-solving capability
• Technical Skills:
  • Proficiency in:
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Virtual meeting platforms
  • Calendar management tools
• Travel Requirement:
  • Willingness and ability to travel occasionally, both locally and internationally
  • Ability to support executive during business travel when required
• Personal Attributes: The ideal candidate is:
  • Highly professional
  • Calm under pressure
  • Trustworthy
  • Proactive
  • Detail-oriented
  • Able to operate at executive level

• Executive Calendar and Schedule Management
  • Manage and coordinate the CEO’s complex and dynamic calendar across multiple time zones.
  • Schedule and prioritize meetings, ensuring alignment with strategic priorities.
  • Coordinate internal and external meetings, including with:
    • Board members
    • Investors
    • Senior executives
    • Government officials
    • Business partners
  • Ensure CEO is fully prepared for all engagements, including providing briefs, documents, and background information.
• Executive Administrative Support
  • Provide full administrative support to the Group CEO.
  • Prepare and draft correspondence, emails, presentations, and reports.
  • Screen and manage incoming communications and prioritize appropriately.
  • Track key action items and ensure timely follow-up.
  • Maintain organized records and documentation.
• Travel Planning and Coordination
  • Coordinate all travel arrangements, including:
    • Flights
    • Accommodation
    • Visas
    • Ground transport
    • Meeting schedules
  • Prepare detailed travel itineraries and briefing packs.
  • Accompany the CEO on business trips when required to provide on-site executive support.
  • Coordinate logistics for regional and international engagements.
• Meeting Coordination and Board Support
  • Coordinate executive and Board meetings, including:
    • Scheduling
    • Preparing agendas
    • Compiling meeting packs
    • Taking minutes when required
  • Track decisions and action items arising from meetings.
  • Follow up with stakeholders to ensure completion.
• Stakeholder Engagement Support
  • Serve as a key point of contact between the CEO and internal and external stakeholders.
  • Manage relationships with senior executives, partners, and external contacts.
  • Handle sensitive and confidential information with the highest level of discretion.
• Office and Priority Management
  • Anticipate CEO’s needs and proactively address issues.
  • Manage competing priorities and ensure efficient use of CEO’s time.
  • Support coordination across Group companies when required.
  • Assist with special projects as assigned by the CEO.
• Confidentiality and Executive Support
  • Handle confidential business and personal matters professionally.
  • Maintain strict confidentiality at all times.
  • Provide trusted and reliable executive support.
• Key Deliverables
  • Efficient and well-managed CEO calendar
  • Seamless coordination of meetings and travel
  • Timely preparation of executive materials
  • Effective follow-up on executive priorities
  • Professional management of executive communications