Personal Assistant to Divisional Operations Director

An exciting opportunity has arisen to join the Administration Team to support the Divisional Operations Director and the Senior Management Leadership Team in the Division of Medicine, Diagnostic and Clinical Support Services.

We are looking for a self-motivated individual with sound secretarial skills and the ability to independently manage their own work load, whilst providing PA support to the Divisional Operations Director and some members of the Senior Leadership Management Team.

We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

• Education and Qualifications
  • Essential
    RSA 3 Typing/Word Processing or equivalent as minimum criteria.
  • Desirable
    Recognised secretarial/administrative qualifications.
• Knowledge and Experience
  • Essential
    Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard.
    Evidence of self-development or training in administration and or/office practices.
    Used to working across a range of activities.
    Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook).
  • Desirable
    Excellent awareness of the terminology used within the health system.
    Knowledge of the NHS.
• Skills, Abilities and Competencies
  • Essential
    Excellent organisational skills and ability to use own initiative.
    Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required.
    Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion.
    Ability to produce accurate, high quality work at speed and to strict deadlines.
    Experience of managing highly confidential information in a professional and restricted manner.
    A high degree of motivation and flexibility.
    Decision making skills including negotiation and persuasion skills.
    Discreet and reliable.
• Behavioural Qualities
  • Essential
    Courteous and respectful.
    Kind and helpful.
    Responsive communication.
    Effective and professional.

• Please find the main duties of the this PA post detailed within the attached job description/person specification.
• Please see the Job Description and Person Specification for a full and comprehensive overview for this position.