Personal Assistant to Directors

We are looking for an experienced, well organised, and personable PA to support the work of our CEO and Founder. This is a role that will involve management of diaries, meetings and travel but also to support in the general administration and operational tasks associated with a busy CEO.

This is an exciting opportunity to work closely with our CEO and Founder and play a key role in supporting the growth and success of the organisation. If you are inspired by the work we do and want to be involved as we grow, we’d love to hear from you. You do not have to meet 100% of the requirements to apply – we're looking for individuals who share our passion about the aims and aspirations we have and wanting to make a positive impact on the future careers of young people. If you want to work for a value led business who change lives through STEM & Engineering engagement, and you think you’re a good fit, then we want to hear from you!

• 1-2 years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior leadership.
• Exceptional administrative and task-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft 365 and IT systems.
• Ability to work independently and handle confidential information with discretion.
• Flexibility to adapt to changing priorities and schedules.

• Provide administrative support and assistance in a professional, confidential manner.
• Provide calendar management, including liaising with external parties, and scheduling meetings and appointments.
• Arrange domestic and international travel arrangements, including flights, hotels, transfers, and itineraries. Recording details in calendars and communicating accordingly.
• Organise and maintain files, records, and confidential documents.
• Prepare, edit, and proofread correspondence, reports, proposals, and presentations.
• Manage incoming calls, emails, and messages; prioritise and respond for the CEO when appropriate.
• Act as a point of contact between the CEO and internal / external stakeholders.
• Coordinate internal and external meetings, including agenda preparation, minute-taking, and distribution of notes.
• Ensure timely follow-up on action items and track deadlines for key projects and deliverables.
• Undertake research and compile information to support decision-making and strategic initiatives.
• Liaise with other departments to ensure smooth operations and effective communication.
• Maintain professional relationships with clients, partners, and senior executives.
• Oversee procurement of resources required by the CEO.
• Manage inbox where required, ensuring prioritisation and timely responses.
• Administer relevant communication and data in our customer records.
• Provide occasional personal assistance, including managing personal appointments and running errands as needed.
• Support the CEO in all aspects of administrative duties, including confidential meetings such as Senior Management Team and Advisory Board sessions.
• Always handle sensitive information with discretion and confidentiality.