PERSONAL ASSISTANT & OFFICE MANAGER

For an international wealth management and investment firm located in Geneva, we are seeking a:

PERSONAL ASSISTANT & OFFICE MANAGER

• Previous experience as a Personal Assistant, preferably in finance or international organizations.
• University degree or equivalent.
• Proficiency in English and French
• Dependability, strong work ethic, and exceptional attention to detail.
• Excellent communication and writing skills.
• Ability to work autonomously, prioritize tasks, and manage time efficiently.
• Problem-solving mindset with a focus on practical solutions.
• Intellectual curiosity and an open-minded approach.
• Advanced IT skills, including proficiency in Word, Excel, PowerPoint, Outlook, and a solid experience in using conference tools such as Zoom and Microsoft Teams.

All files will be treated with the utmost confidentiality.

• Schedule Management: Coordinate the Managing Director’s calendar, including in-person and video conference appointments, ensuring that all appointments are efficiently scheduled across multiple time zones.
• Travel Arrangements: Organize all aspects of international travel, including flights, accommodations, and ground transportation.
• Accounting and Banking Reconciliation: Handle financial tasks, including reconciling accounts and managing office expenses.
• Real Estate Asset Monitoring: Track the performance of international commercial real estate investments, utilizing advanced Excel skills to analyze data and generate reports.
• Third-Party Follow-ups: Manage communications and follow up on reminders from external parties such as lawyers, consultants, and other service providers.
• Office Management : Oversee general office operations, including managing supplies, organizing meeting rooms, and ensuring the smooth running of the office environment.
• Administrative Support : Provide additional support with bookkeeping tasks, managing petty cash, and maintaining filing systems. Additionally, ensure compliance with office policies and timely submission of documents for client review.