Operations & Admin Coordinator

Our client, Stawi Experiences Limited, is seeking to hire an Operations and Admin Coordinator. This role supports execution across all Stawi business lines by managing logistics, resources, team scheduling, and vendor relationships. They ensure timelines, coordination and execution logistics are aligned across events, team-building programs and internal communications projects.

• 4 years in operations, logistics coordination, or admin roles in the events industry is mandatory
• Strong vendor management and scheduling experience, with an ability to juggle multiple moving parts
• Proficient in Microsoft Excel, Google Sheets, and basic project tracking tools
• Knowledgeable on systems ie Odoo, QuickBooks, is an added advantage
• Highly organized, detail-oriented and proactive with a strong sense of ownership
• Demonstrated ability to stay calm under pressure and meet tight deadlines
• Strong communication skills and a solution-focused, can-do attitude
• Experience working in creative or fast-paced environments preferred

• Manage logistics for events, team building, and video shoots
• Book hotels, transport, and coordinate staff travel
• Liaise with suppliers, venues, and partners (e.g., hotels, AV)
• Track inventory and manage packing/returns (team building)
• Align internal teams to execution timelines and deliverables
• Maintain resource and workflow trackers
• Support the Event Manager and Creative teams with operational readiness
• Handle administrative follow-ups related to execution