Job Description
MaverickX is engineering the future of chemistry for natural resource extraction, focused on bringing economic value to customers, shareholders, and employees while solving pressing resource challenges facing the United States and the world.
The Austin Lab is MaverickX's headquarters and the central hub for research, development, and corporate operations. This role will help shape how the lab runs day to day.
We are seeking a highly organized, proactive, and detail-oriented Office/Executive Assistant to support leadership and ensure smooth day-to-day operations. This dual-role position combines administrative tasks, executive support, and office coordination, serving as the go-to person for keeping the workplace running efficiently and executives on track.
MaverickX offers premium health insurance with medical, dental, and optical options, as well as continuing education and employee development opportunities.
Requirements
- 4+ years of experience in office coordination, administration, or operations support
- Highly organized and detail-oriented, with the ability to balance multiple priorities efficiently
- Skilled and versatile communicator who can communicate effectively with executives and warmly greet customers and visitors
- Comfortable tackling day-to-day tasks and unexpected challenges
- Proficient in basic business tools such as Slack, Google Workspace, and Zoom
- Energetic, warm, and professional presence as the first point of contact for visitors to the lab
Responsibilities
- Office Operations: Keep the workspace running seamlessly by greeting guests, managing supplies, and ensuring coffee, conference rooms, and other office needs are ready.
- Logistics Coordination: Manage incoming and outgoing mail, shipments, and deliveries with precision and care.
- Elevated Onboarding: Prepare workstations, credentials, and welcome kits for new hires; introduce them to company tools and help ensure an effortless first day.
- IT Support: Serve as the first line of IT support, handle account setup and equipment provisioning, recover accounts and hardware during offboarding, configure desks and conference room A/V, troubleshoot everyday technology issues, and escalate to IT partners when needed.
- Vendor Management: Act as the primary point of contact for building management and service providers.
- Executive Support: Assist executive officers by coordinating schedules, preparing materials, and managing personal errands.
- Team Gatherings: Organize activities that bring people together and strengthen office culture.
- Professional Aesthetics: Maintain an office environment that reflects the company's professionalism and innovation.
- Special Projects: Support ad hoc tasks as needed in an all-hands-on-deck environment.