Office & Executive Assistant

The Office & Executive Assistant provides essential support to ensure the smooth running of daily office operations while assisting senior executives with administrative and operational tasks. This role is a mix of office management, coordination, and executive assistance, making it ideal for someone organised, proactive, and adaptable.

Over time, the role is expected to grow into a Group Executive Assistant / Office Manager position, with increased responsibility for office operations, executive support, and company-wide initiatives.

• 3+ years’ experience in office administration, operations coordination, or executive support
• Prior experience in office management, facilities, and/or operations
• Proficiency in Microsoft Office 365 and calendar management tools (e.g. Outlook, Office Suite)
• Strong organisational and time management skills, with ability to manage multiple priorities
• Excellent written and verbal communication skills in English
• High degree of professionalism, discretion, and judgment in handling confidential matters

Nice to Have:

• Exposure to regional operations or multi-office coordination
• Interest in growing into broader office management or executive support responsibilities

• Executive Support
  • Assist senior executives with travel bookings, calendar management, and other administrative tasks
  • Process and reconcile expense reports (e.g., AMEX) accurately and on time
  • Prepare materials, reports, and summaries for meetings as required
  • Handle confidential documents and information with discretion
• Office Operations and Facilities
  • Manage day-to-day office operations, including ordering consumables, office supplies, and coordinating vendor services
  • Liaise with building management and contractors to ensure facilities maintenance is scheduled and issues resolved promptly
  • Assist with meeting room management, setups, and general office readiness
  • Support onboarding logistics for new hires, including liaising with IT for equipment, seating, and welcome packs
• Project & Cross-Team Coordination
  • Support internal communication and engagement initiatives
  • Help streamline office and administrative processes to improve efficiency
  • Assist with company events, town halls, or workshops as needed
  • Provide ad hoc project support to the leadership team and broader organisation