Hybrid Executive Business Assistant needed for UBO in Family Office London

A prestigious and high performing Family Office based in London is seeking a highly capable, flexible, fast, structured and bilingual Executive Business Assistant to directly support the Ultimate Beneficial Owner (UBO) across a range of business, investment, and personal affairs. This role combines Executive Business Assistant responsibilities with high-level calendar management, CRM-based relationship tracking, and coordination of business events and high-profile meetings.

This is a unique opportunity to join a dynamic and international environment, working at the heart of strategic decision-making within a sophisticated private investment and asset management setting.

This is a Hybrid role and requires flexible working hours due to travel or time differences.

MUST BE BASED IN LONDON ALREADY TO BE CONSIDERED

• Fluent in French and English (spoken and written)
• Excellent professional communication skills — confident in drafting and speaking on behalf of a senior executive across formal and informal settings
• 4+ years of experience as EA/PA in a fast-paced, high-discretion environment
• Highly organized with strong interpersonal and coordination abilities
• Tech-savvy and confident working across multiple platforms and digital tools
• Ability to manage ambiguity, act independently, and operate discreetly

Preferred:

• Prior experience in a Family Office, Private Investment, Legal, or UHNW setting
• Event planning or coordination experience for senior stakeholders
• Strong diplomatic and service-minded approach

• Manage the UBO’s business and personal calendar across multiple time zones
• Use advanced features of Google Calendar (recurring meetings, multiple calendars, colour coding, shared access, buffer planning, cross-device sync)
• Anticipate scheduling conflicts and proactively resolve them
• Draft professional correspondence in French and English on behalf of the UBO
• Liaise with business partners, personal contacts, and internal teams
• Provide concise meeting briefings and summaries
• Organize logistics for physical and virtual meetings, including invites, locations, travel and hospitality
• Coordinate business events such as investor meetings, networking dinners, presentations, or partner off sites — liaising with venues, guest lists, agendas, and support teams
• Ensure all events are smoothly executed and aligned with the UBO’s expectations
• Liaise with the wider Family Office team and personal assistants to ensure alignment of schedules and priorities.