Executive Operations Coordinator

🚀 Executive Operations Coordinator

$2,300–$2,700/month | Full-time | 7am–4pm UK time

Hi, I’m Mark, founder of Autism Parenting Magazine.

Watch this short video: https://www.youtube.com/watch?v=SLnc38gGFi8

We’re a fast-growing, high-energy publishing company dedicated to making a real difference in the lives of families affected by autism. Through our magazine, virtual summits, and educational courses, we provide the resources and support that make an impact globally.

At APM, we're moving quickly. As a rapidly expanding organization, we thrive in a fast-paced, high-performance environment where everyone is expected to work hard and stay focused on delivering results. Our global, remote-first team spans the UK, USA, Philippines, South Africa, and Eastern Europe, and we’re growing by the day. We follow the Entrepreneurial Operating System (EOS) to keep our team aligned, accountable, and relentlessly focused on execution.

While our work is demanding, it’s also incredibly rewarding. We meet virtually each week to stay aligned and foster a culture of transparency, collaboration, and accountability. Tools like Hubstaff help us maintain clarity on time tracking and progress, ensuring that everyone is working at their best.

If you’re looking for a place where hard work, innovation, and making an impact come together, you’ll find it at APM. Every day is an opportunity to contribute to something meaningful and help us grow even faster.

We’re looking for an Executive Operations Coordinator

This is not your typical EA role - we need someone who can take charge of operational tasks, bring structure and accountability to the business, and help me focus on the strategic growth of APM.

You’ll be the person who ensures things actually get done, without the CEO needing to chase or follow up on every detail.

This is a full-time role, typically 7am–4pm UK time, with some flexibility during campaigns or events.

You’ll report directly to Mark Blakey, Founder & CEO.

• 3-5 years experience as an Executive assistant, Chief of Staff, Project or Operations Manager
• Strong written and verbal communication
• Experience in a fast-paced work environment
• Highly organized and detail-oriented
• Comfortable following up and holding people accountable
• Proactive and able to figure things out independently
• Able to spot problems and suggest solutions
• Calm under pressure and able to handle feedback

Brownie points for:

• Experience in publishing or events
• Experience in fast-paced online businesses
• Experience supporting operations, sales, marketing, or content teams
• Experience documenting processes or SOPs
• Familiarity with tools like Asana, Sales CRMs, or email automations

The ideal candidate is confident, direct, and resilient, able to give and receive feedback from multiple stakeholders without ego. You take ownership, solve problems independently, and bring structure, clarity, and follow-through to everything you work on.

This role is best for someone confident, proactive, and comfortable in a fast-paced environment.

• Execute, track, and follow up on tasks across teams
• Check quality of work and ensure “done means done”
• Bring structure by documenting and maintaining SOPs and internal processes
• Provide operational support across content, events, sales and admin workflows
• Support the CEO with ad-hoc tasks and project coordination