Executive Assistant

Vapi is building voice AI that resolves, not transfers. The company powers 1 billion calls for companies including Amazon Ring, Intuit, ServiceTitan, and New York Life, and is trusted by 1 million developers building the future of voice agents. Vapi is backed by Peak XV, Bessemer, Kleiner Perkins, M12, Y Combinator, and other leading investors, with $72 million raised.

We are looking for an exceptional Executive Assistant to support the CFO and Finance organization while also providing calendaring and ad hoc support to the VP of Sales. This is a high-trust, high-impact role for someone who thrives on creating order from chaos, anticipating needs, and helping executives operate at their highest level. The role will work with leaders, board members, investors, and cross-functional teams while handling highly confidential information with discretion.

Vapi values craftsmanship, ownership, urgency, direct feedback, teamwork, and follow-through. The company offers competitive salary and equity ownership, comprehensive medical, dental, and vision coverage, quarterly off-sites, flexible time off, catered meals, transportation, gym benefits, and a $10,000 annual learning and development budget.

• 3+ years supporting VP-level or executive leaders, ideally in a fast-paced startup.
• Exceptionally organized, proactive, and calm under pressure.
• Exercises outstanding judgment and discretion with confidential information.
• Strong written and verbal communicator.
• Comfortable with Google Workspace, Slack, Notion, DocuSign, and AI productivity tools.
• Thrives in fast-moving environments where priorities shift quickly.
• Takes ownership, follows through, and enjoys making executives and teams more effective.

• Learn the priorities, operating rhythms, and communication styles of the CFO and VP of Sales.
• Take ownership of calendars, scheduling, travel, and meeting logistics.
• Build relationships across Finance and key cross-functional partners.
• Independently manage complex calendars, travel, expenses, and executive communications.
• Coordinate leadership meetings, board logistics, investor meetings, and Finance planning cycles.
• Own operational processes that keep the Finance organization running smoothly.
• Proactively identify problems, remove friction, and keep priorities moving.
• Drive cross-functional projects, improve operational workflows, and ensure nothing falls through the cracks.
• Serve as the connective tissue across Finance, go-to-market, and executive leadership.