Executive Assistant

Your Startup Operations is a boutique agency providing operational services to small businesses. The company primarily works with small business owners in the United States and aims to empower them with white-glove service that is flexible, caring, and affordable.

Your Startup Operations is seeking an exceptional Executive Assistant to provide high-level support to US-based executives and business owners. The role requires a polished, proactive, detail-oriented professional who can manage competing priorities, communicate on behalf of leadership, and anticipate needs. Strong judgment, discretion, and follow-through are essential.

The company's S CORE values are solution-focused thinking, curiosity, ownership, resourcefulness, and excellence. Candidates are encouraged to mention the value they most align with at the end of their first interview.

• 3+ years of professional Executive Assistant experience supporting executives, founders, or senior leadership.
• Near-native written and spoken English, with excellent grammar and professional communication skills.
• Previous experience working with US, UK, Canadian, or Australian executives or companies strongly preferred.
• Exceptional attention to detail, organization, and follow-through.
• Strong calendar, inbox, travel, and meeting management experience.
• Excellent professional judgment, discretion, and confidentiality.
• Ability to manage multiple priorities independently in a fast-paced remote environment.
• Strong research and problem-solving skills.
• Tech-savvy and comfortable learning new tools quickly.
• Proficiency with Google Workspace and experience with modern business and project management tools.
• Comfortable working during US business hours.
• Reliable primary and backup internet connections.
• Nice to have: Experience supporting founders or C-suite executives.
• Nice to have: Experience working in a startup, agency, professional services, or other fast-paced environment.
• Nice to have: Experience coordinating projects across multiple stakeholders.
• Nice to have: Experience with CRMs, project management tools, AI tools, or automation platforms.
• Nice to have: Experience creating SOPs, executive dashboards, trackers, or operational systems.

• Manage complex calendars, meetings, appointments, and scheduling across multiple priorities and time zones.
• Manage inboxes, correspondence, follow-ups, and executive communications.
• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Prepare documents, presentations, reports, meeting agendas, and other executive materials.
• Track priorities, commitments, deadlines, and action items to ensure nothing falls through the cracks.
• Conduct research, compare options, and present clear recommendations.
• Coordinate with clients, vendors, partners, and internal team members on behalf of leadership.
• Support meetings by preparing materials, documenting action items, and coordinating follow-up.
• Maintain organized records, files, trackers, and confidential information.
• Support executive projects and other operational priorities as needed.
• Identify opportunities to improve organization, workflows, and executive efficiency.