Executive Assistant

Mozilla Corporation is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years. We make pioneering brands like Firefox, the privacy-minded web browser. Now, with more than 225 million people around the world using our products each month, we’re shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Our work focuses on diverse areas including AI, social media, security and more. And we’re doing this while never losing our focus on our core mission – to make the internet better for people.

The Mozilla Corporation is wholly owned by the non-profit 501(c) Mozilla Foundation. This means we aren’t beholden to any shareholders — only to our mission. Along with thousands of volunteer contributors and collaborators all over the world, Mozillians design, build and distribute open-source software that enables people to enjoy the internet on their terms.

About this team and role:
Looking for an Executive Assistant to support VPs on the Firefox Leadership Team.

• 5+ years of administrative experience in a technology company or multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
• Attention to detail, manage ambiguity, and foster a team culture.
• Strong written and verbal communication skills .
• Great at taking initiative and solving problems.
• Experience with Google Suite
• Commitment to our values:
  • Welcoming differences
  • Being relationship-minded
  • Practicing responsible participation
  • Having grit

• Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
• Handle sensitive information with the highest degree of discretion.
• Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
• Coordinate internal and external meetings.
• Plan logistics and events for team offsites and work weeks.
• Work with other administrative partners to support team communications, recognition moments, new employee onboarding, and managing cross team needs.
• Build relationships within the organization