Executive Assistant

At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology and solve complex challenges that matter.

We're building the future of UAS capabilities and are looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here.

The Executive Assistant to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus. This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners.

The EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams.

The pay range for this role is $84,000 - $114,000 USD. Benefits include medical, dental, vision, life insurance, 401k with company match, three weeks of paid time off annually, 40 hours of sick time, and 12 company holidays.

• 5+ years of experience as an Executive Assistant supporting senior executives, including C-suite leaders, founders, presidents, vice presidents, or equivalent.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication abilities, with the ability to craft polished, executive-ready content.
• High emotional intelligence, discretion, and the ability to maintain confidentiality at all times.
• Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities.
• Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.
• Experience supporting executives in aerospace, defense, manufacturing, or technology fields is preferred.
• Experience managing complex cross-functional workflows or executive-level project support is preferred.
• Familiarity with government contracting, program reviews, or technical organizations is preferred.
• Experience organizing leadership offsites or board-level meetings is preferred.
• Must be a U.S. citizen and authorized to work in the United States.

• Manage complex calendars for the Vice President, including scheduling, prioritization, and optimizing time allocation.
• Coordinate internal and external meetings, executive reviews, briefings, travel, and events.
• Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress.
• Draft, edit, and proofread executive correspondence, presentations, and communications.
• Maintain strict confidentiality and exercise excellent judgment in sensitive matters.
• Serve as a point of contact between the executive team and employees, customers, partners, and board members.
• Track and manage executive action items, ensuring follow-through across functions.
• Support onboarding of senior hires and coordinate key cross-functional events, such as leadership offsites and quarterly reviews.
• Assist in preparing materials for board meetings, investor updates, and high-level program reviews.
• Organize and maintain executive files, documentation, and digital workspaces.
• Anticipate executive needs and proactively manage priorities, risks, and upcoming deadlines.
• Improve executive team operating cadence by helping maintain calendars for Obeya, staff meetings, one-on-ones, and program reviews.
• Coordinate domestic and international travel logistics, itineraries, expense reports, and reconciliations.
• Support planning and execution of company-wide events, all-hands meetings, and leadership communications.