Executive Assistant

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive assistance to Operating Group Leadership. This position is based in the Charlotte office, where the successful candidate will work alongside team members in a collaborative environment and contribute to the success of projects and teams.

Benefits for eligible non-craft and non-union craft employees working 25 or more hours per week include medical and prescription drug plans with no additional-cost vision coverage, dental insurance, a 401(k) retirement plan with a generous Mortenson match, paid time off and holidays, employer-paid life, AD&D, and disability insurance, mental health and work-life resources, tuition reimbursement, adoption assistance, and a gym membership discount program.

The base pay range for this role is $38.51-$51.97 per hour. Actual pay may vary based on knowledge, skills, experience, internal equity, and office location. Visa sponsorship is not offered for this position.

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum four years of administrative experience, including at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills
• Positive and professional attitude with strong customer service skills
• Must be currently legally authorized to work in the United States without employment visa sponsorship

• Coordinate and schedule meetings, including room, equipment, catering, and participant details
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing
• Support the Director of Operations with staffing and tracking spreadsheets
• Provide reception desk backup and build relationships across diverse backgrounds