Executive Assistant

A nonprofit organization in the healthcare space is seeking an experienced and professional Executive Assistant to provide high-level support to a department head, as well as additional support to other members of the executive team as needed. This fast-paced role is a key part of the team and requires a broad range of skills. The ideal candidate is a professional, driven self-starter and team player who thrives in an ever-changing environment.

Compensation: $110,000.

We are an equal opportunity employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

• Bachelor’s degree.
• 6+ years in an administrative support role, including at least 3 years supporting executives.
• Highly motivated and organized, with the ability to work effectively with minimal supervision.
• Ability to independently drive tasks to completion.
• Prior experience working with a board of directors.
• Ability to maintain a professional demeanor in a fast-paced environment, handling scheduling demands, conflicts, and simultaneous requests.
• Ability to manage constant changes to calendar and travel arrangements.
• Strong interpersonal skills and ability to build relationships.
• Ability to handle highly confidential and critical information.
• Ability to analyze problems and recommend solutions efficiently.

• Provide high-level administrative support to a primary department head.
• Proactively manage multiple calendars, prioritizing commitments and optimizing use of time.
• Support contract and finance processes for supported teams.
• Coordinate and arrange all aspects of domestic and international travel.
• Schedule on-site and off-site meetings with internal groups and collaborators.
• Manage expense reimbursement requests.
• Create and update reports, presentations, and spreadsheets using Excel, PowerPoint, Word, and Outlook.
• Interact professionally with collaborators and stakeholders.
• Provide backup coverage to other support staff when needed.