Job Description
FTE: 1 FTE (working 37 hours per week)
Duration of Contract: Fixed term contract (12 months)
Salary: UH6 £33,002 pa, with potential to progress to £38,784 pa by annual increments on achieving designated skills and experience
Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year
Location: College Lane Campus, Hatfield
We are recruiting for an Executive Assistant to form part of a team providing a comprehensive executive support service to the Office of the Vice-Chancellor (OVC) senior management team. The post holder will undertake a range of key activities such as diary management, meeting servicing, and general administrative tasks, as well as taking decisions and actions on behalf of OVC members. You will plan workloads, manage diary commitments and deal with correspondence relating to the OVC senior manager’s responsibilities in the leadership and management of the University. This will involve working closely with senior managers across and outside the University, including government agencies, sector bodies and external contacts. You will also draft reports and letters for the OVC, initiate responses or respond to correspondence and to personal and telephone enquiries from staff at all levels, senior external contacts and the general public.
Requirements
- Evidence of prior experience in clerking, servicing meetings and committees at the highest level of an organisation.
- Significant experience in a range of administrative roles supporting executive level managers.
- Extensive administrative experience in a complex and dynamic organisation.
- Ability to interact and communicate effectively with a wide range of people at all levels is essential.
- Professional self-starter who can use their own initiative.
- Excellent communication skills (written format and oral communication skills) and interpersonal skills.
- Excellent organisation, planning and administrative skills, with close attention to detail.
- Minimum of an undergraduate degree or equivalent, or substantial proven experience.
Responsibilities
- Form part of a team providing a comprehensive executive support service to the Office of the Vice-Chancellor (OVC) senior management team.
- Undertake a range of key activities such as diary management, meeting servicing, and general administrative tasks.
- Take decisions and actions on behalf of OVC members.
- Plan workloads and manage diary commitments.
- Deal with correspondence relating to the OVC senior manager’s responsibilities in the leadership and management of the University.
- Work closely with senior managers across and outside the University, including government agencies, sector bodies and external contacts.
- Draft reports and letters for the OVC.
- Initiate responses or respond to correspondence and to personal and telephone enquiries from staff at all levels, senior external contacts and the general public.
About University of Hertfordshire - Office of the Vice-Chancellor
University of Hertfordshire - Office of the Vice-Chancellor
www.jobs.ac.uk/job/DOH433/exe…
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