Executive Assistant

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.

This is a hybrid role, with an expectation of at least 3 days per week in-office

Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.

60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.

• 5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)
• Demonstrated ability to manage competing priorities with strong judgment and attention to detail
• Exceptional written and verbal communication skills, including experience drafting executive-level materials
• Strong organizational and project management capabilities with a proactive, solutions-oriented mindset
• High level of discretion and ability to handle sensitive and confidential information
• Comfortable operating both tactically and strategically, adapting quickly to changing priorities
• Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)

• Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.
• Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.
• Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.
• Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.
• Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.
• Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.
• Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.
• Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.
• Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.
• Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.