Executive Assistant

RWE Americas, LLC is seeking an Executive Assistant to provide high-level administrative, operational, and strategic support for two Senior Vice Presidents. This full-time, permanent, office-based role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs.

The ideal candidate will be a trusted partner and advisor who thrives in a fast-paced environment, manages multiple priorities simultaneously, works independently, and is comfortable representing the Senior Vice Presidents in day-to-day communications.

This position includes some travel and visits to other RWE America offices and field locations. RWE offers medical, dental, vision, life insurance, disability coverage, 401(k) matching, flexible spending accounts, employee assistance, education assistance, parental leave, paid time off, and holidays.

The annual base salary range for this position is $86,000-$112,000. Eligible employees may also participate in short-term incentive programs.

• Minimum 7 years of high-level executive support experience.
• Bachelor's degree or an equivalent combination of education and relevant experience preferred.
• Proven analytical and problem-solving skills.
• Advanced knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Demonstrated ability to exercise discretion and handle confidential information.
• Excellent verbal and written communication skills.
• Ability to quickly learn new technology programs.
• Ability to work independently and as part of a team.
• Strong organizational, time management, and multitasking skills.
• Critical thinking and problem-solving skills.
• High level of attention to detail and follow-through.
• Ability to work in an office-based role with some travel and visits to other RWE America offices and field locations.
• Must be able to sit, walk, or stand for long durations of time.
• Applicants must be legally authorized to work in the United States.
• RWE Americas is unable to sponsor or take over sponsorship of employment visas at this time.

• Act independently to organize and support meetings, conferences, and events.
• Manage and optimize a complex executive calendar, including scheduling, rescheduling, and prioritizing meetings.
• Coordinate across multiple stakeholders and time zones to ensure deadlines and commitments are met.
• Attend meetings as required and prepare meeting minutes, notes, and action logs.
• Provide high-level administrative support, including document assimilation, preparation, and quality assurance.
• Act as liaison between Senior Vice Presidents and internal and external contacts.
• Serve as a trusted partner and advisor to the Senior Vice Presidents, proactively managing priorities and anticipating needs.
• Act as point of contact for administration issues and escalate as appropriate.
• Liaise with and provide support to other RWE Assistants, including coverage for other Executive Assistants when needed.
• Plan and book all Senior Vice Presidents' business travel, including preparation of necessary forms and documents.
• Prepare and submit travel and business expense reports accurately and on time.
• Check and maintain Senior Vice Presidents' email inboxes; forward, escalate, and respond as necessary.
• Coordinate special projects, process improvements, and strategic business initiatives.
• Support departmental budget administration and purchasing, including raising purchase orders, processing invoices, tracking spend, and coordinating with vendors.
• Handle sensitive and confidential information with discretion, maintaining appropriate confidentiality at all times.
• Coordinate team and office logistics, including onboarding support, workspace and equipment setup, and maintenance of filing and records systems.