Executive Assistant

Smartly is looking for an Executive Assistant to join our fast-growing team. In this role, you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success, and the broader US commercial teams. You will own administrative tasks, calendar management, and event coordination.

Successful candidates must be sociable, have excellent problem-solving skills, and demonstrate an entrepreneurial spirit. Attention to detail and strong communication skills are essential. You should be comfortable handling highly confidential information, coordinating schedules across multiple time zones, and thriving in a fast-paced environment.

We are seeking a highly organized person who knows how to get the job done. You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone who takes ownership, optimizes their impact, and maximizes learning.

This is a hybrid position with the expectation that you will be in the office two to three days a week. The nature of the work may require some after-hours and weekend support.

Smartly offers five weeks of paid time off, 11 company-paid holidays, unlimited sick days, generous healthcare packages, mental health benefits, a 401(k) with matching, equity grants, wellness benefits, learning reimbursement opportunities, volunteer time off, and company donation matching opportunities.

Smartly is an AI-powered advertising technology company transforming ad experiences for brands and consumers. The company has more than 750 employees from over 60 nationalities working across 13 countries and is committed to creating an inclusive environment where everyone feels respected and heard.

• Experience in a similar role with a high-growth, fast-paced company supporting a senior-level executive
• Experience working in a start-up environment; a focus on Social or Ad-tech is a plus
• Ability to multitask, prioritize, and meet deadlines in a fast-moving environment
• Strong verbal, written, and interpersonal communication skills
• Project management skills and experience
• Independent and well-structured working style with a can-do attitude
• Ability to learn quickly and determination to achieve goals
• Google Workspace and Microsoft Office skills
• Bachelor's degree preferred

• Support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success, and the broader US commercial teams
• Work closely with the New York City, Chicago, and Helsinki Executive Assistants
• Actively manage and own executives' calendars, including arranging and prioritizing meetings
• Coordinate executive travel and help plan customer visits and other events
• Own all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions