Executive Assistant

DLA Piper is seeking an Executive Assistant to provide high-level executive assistance to partners and members of senior leadership while supporting the firm’s strategic initiatives. The role connects departments and provides comprehensive support by anticipating needs, managing priorities, and meeting timelines.

The Executive Assistant will manage calendars, prepare project-based budgets and confidential correspondence, arrange complex travel plans, itineraries, and agendas, and ensure meetings, supporting materials, and events are executed efficiently and effectively.

This position is located in the New York office and offers a hybrid work schedule. The expected hiring range is $53.07 to $70.32 per hour, depending on the candidate’s geographic market location. This is a non-exempt position eligible for overtime in accordance with applicable laws.

• High School Diploma or GED required.
• Bachelor’s degree in Business, Finance, or a related field preferred.
• At least 5 years of experience providing exceptional administrative support to senior leaders or C-suite executives.
• Excellent communication, interpersonal, and time management skills.
• Proven ability to manage projects, meet deadlines, and execute deliverables.
• Ability to function effectively in a fast-paced environment.
• Strong work ethic and a flexible, dependable, and positive attitude.
• Ability to exercise discretion, confidentiality, and good judgment when handling practice group, client, and firm leadership matters.
• Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to communicate effectively with clients, lawyers, business professionals, and third parties.
• Ability to work under pressure and manage competing demands.
• Ability to comply with firm policies and practices and foster positive work relationships.
• No immigration sponsorship is available for this position.

• Provide practice area support for assigned partners.
• Manage sensitive matters with confidentiality, discretion, sound judgment, and situational awareness.
• Develop and maintain professional relationships while facilitating teamwork and timely communication.
• Support the implementation of strategic plans, objectives, and projects by managing timelines and simultaneous deliverables.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, spreadsheets, and other documents.
• Maintain and regularly distribute reports and spreadsheets.
• Coordinate events, seminars, and retreats, including logistics, vendors, and materials.
• Prepare materials for meetings, events, and projects in collaboration with lawyers, firm leadership, and departments.
• Analyze contract proposals and perform cost analysis against project budgets.
• Coordinate department, practice group, committee, and firm meetings, including agendas, meeting materials, logistics, and participant engagement.
• Prepare communications and materials on behalf of partners, departments, practice areas, and firm leadership.
• Plan and manage complex travel arrangements, itineraries, travel documents, and expense reports.
• Organize complex calendars, resolve scheduling conflicts, and coordinate meeting details with stakeholders and teams.
• Keep partners and leadership informed of upcoming commitments and responsibilities, prepare materials in advance, and follow up appropriately.
• Respond to emails and calls on behalf of partners and firm leaders and maintain direct contact with clients and business contacts.
• Perform work impacting partner financial viability in connection with client matters.
• Partner with billing and collections departments to monitor client budgets and provide updates to partners and leadership.
• Maintain paper and electronic filing systems in compliance with Information Governance policies.
• Perform other duties, tasks, and projects as assigned.