Executive Assistant

Role Summary
We’re seeking a proactive, detail-oriented Executive Assistant to serve as the operational backbone of the business. The ideal candidate thrives on keeping people, projects, and processes highly organized, and takes pride in creating order out of complexity.

You will bring structure, maintain clarity across workflows, and continuously look for ways to make our operations more efficient, effective, and scalable. You’ll be joining at a pivotal moment — your work will directly help the company grow, expand its impact, and take on bigger opportunities. Over time, as the business scales, this role has a path to full-time with greater ownership across admin, operations, and human resources.

This is not a short-term position - we are looking for someone committed to growing with the company long-term, and expect the role to evolve in scope and impact over time.

About Greenline Insights
Greenline Insights is a non-partisan, analytically driven research firm empowering smart decision-making in climate, energy, and public policy. We specialize in modeling, analysis, and policy design to help local workforces, businesses, and communities thrive. Our interdisciplinary work spans economics, energy, public health, infrastructure, food systems, and innovation — and is rooted in clarity, rigor, and action. We pride ourselves on translating complex research into policy-relevant insights that drive real-world impact, from detailed reports and testimony to stakeholder engagement and modeling tools.

We value proactivity, transparency, curiosity, and mission-driven care. Just as important, we value clarity and structure — we believe well-designed systems and organized workflows are a foundation for impactful work. We look for teammates who share these values, bring passion and collaboration, and want to help build systems that make real progress possible.

• Must-Have Qualities
  
  • 2 - 5+ years in executive support, operations, administration, or related roles
  • Exceptional organizational skills and genuine enjoyment of creating and maintaining order
  • Strong systems thinking — ability to analyze processes, spot inefficiencies, and design improvements
  • Excellent written and verbal communication skills
  • Self-starter who can manage diverse tasks with minimal supervision
  • Comfortable in a dynamic, high-trust, small-team environment
  • Discreet and reliable with sensitive information; able to handle confidential client, financial, and personnel data with judgment and discretion
  • Passionate about the mission and eager to stay long-term
• Nice-to-Have Skills
  
  • Familiarity with QuickBooks, HubSpot, Notion, or CRMs
  • Bookkeeping or basic financial reporting experience
  • Comfort with light marketing tasks (copywriting, social media, web updates)
  • Interest in climate, clean energy, or policy-driven work

• Over the first 6–12 months, you will take on a subset of the following based on your skills, our highest priorities, and available hours — starting small and expanding as you grow in the role.
• Finance & Admin Support
  • Assist with payroll, invoices, and payments
  • Track recurring expenses and client payments
  • Help maintain business financial projections
  • Support light bookkeeping (e.g., transaction categorization, reconciliations)
• Operations & Organization
  • Maintain organization of shared drives, Slack channels, and team accounts
  • Support onboarding for new hires/contractors
  • Keep capacity planning and CRM records accurate
  • Coordinate travel, meetings, and calendars in line with strategic goals
  • Occasional personal support tasks as needed
• Communications & Coordination
  • Draft outreach emails and respond to communications as needed
  • Support CRM audience emails, social media copy, and minor website updates
  • Research events, speaking opportunities, and strategic leads