Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support two senior leaders at Zoom. This role is pivotal in facilitating the efficiency and effectiveness of our revenue-generating activities.

The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

• 4+ years of proven experience as an executive assistant or in other administrative positions.
• Have the ability to manage complex schedules and prioritize tasks.
• Be proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and other office productivity tools.
• Maintain strict discretion and confidentiality at all times.
• Have experience in tech or SaaS environment is a plus.
• While this position can be performed remotely within the U.S., candidates located on the East Coast US Region or able to work Eastern time zone hours are preferred to support client collaboration and team alignment.

• Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements.
• Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.
• Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.
• Handling confidential information with discretion and maintain confidentiality.
• Helping LT liaise with key project work-streams, including tracking deadlines, deliverables, and action items. When projects are live.
• Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits.
• Processing expense reports and manage budgets related to travel, events, and office expenses.