Executive Assistant

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We’re always on the lookout for talented people to join our growing team.

Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, SGC, and Card Ladder.

Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,900 people across our headquarters in Santa Ana and offices in Jersey City, Tokyo, Shanghai, Hong Kong, Toronto, Guadalajara, Dallas, and Paris.

We are looking for an Executive Assistant to be a force multiplier for executive execution and organizational alignment. As a trusted partner to the President & Chief Financial Officer, you will operate at the center of high-impact priorities - driving clarity, decision velocity, and follow-through. You will collaborate closely with the Chief of Staff to ensure strong coordination across the President & Chief Financial Officer’s leadership agenda and cross-functional priorities. This role offers broad exposure across the business and requires exceptional judgment, discretion, and a strong bias for action.

This role reports directly to Chief of Staff to the President & CFO and is based at our Santa Ana, CA headquarters. As a strategic extension of this executive, this role will mirror operating rhythm and is expected to be on-site five days a week to enable real-time collaboration and executive alignment. We believe strongly in the value of in-person partnership at this level and will discuss expectations in more detail during the recruiting process.

• 5+ years of professional experience in a fast-paced environment (finance, investment banking, consulting, operations, or business support roles highly preferred)
• Highly organized, accountable, and able to manage many workstreams at once
• Strong business acumen; comfortable in financial environments
• Excellent communicator - clear, concise, and confident with executive presence
• Fast learner with a builder mentality and strong bias for action
• Comfortable with ambiguity and energized by solving unstructured problems
• Proactive operator who anticipates needs and follows through with excellence
• Expert user of Google Suite and Microsoft Office
• Ambitious, curious, and eager to grow alongside a high-performing leadership team

• Coordinate and strategically manage calendars, workflows, and priorities for the President & Chief Financial Officer
• Work in close partnership with the Chief of Staff to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives
• Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders
• Prepare executive briefings, decision materials, and communications for internal and external stakeholders
• Drive coordination for board preparation, leadership offsites, and cross-functional projects
• Plan executive travel and manage logistics with precision and urgency
• Create leverage for the President & Chief Financial Officer by bringing structure, context, and proactive problem-solving to every interaction
• Build trusted cross-functional relationships across Product, Technology, Operations, Legal, People, and Finance
• Execute special projects and operational improvements as business needs grow
• Maintain confidentiality and operate with integrity and discretion at all times