Executive Assistant

Executive Administrative Support

Working Hours: 9am - 6pm PST

Location: Remote

Monthly Salary: $1000-1800

Job Summary

We are seeking a highly organized and efficient virtual assistant to support the operations and administrative needs of our small creative studio. In this role, you will be responsible for handling a variety of HR, production, bookkeeping, and light social media/community management tasks to help streamline our business processes and free up our team to focus on core creative work.

If you are an experienced and versatile virtual assistant looking to make a meaningful impact in a fast-paced creative environment, we'd love to hear from you! Please apply with your resume and a brief cover letter outlining your relevant skills and experience.

• 2+ years of experience in a virtual assistant, executive assistant, or similar administrative role
• Strong organizational and time management skills with attention to detail
• Proficiency in common productivity tools (G Suite, Slack, DocuSign, Notion, Canva etc.)
• Experience with bookkeeping and HR processes (bonus for familiarity with Gusto)
• Familiarity with social media platforms and content creation
• Excellent written and verbal communication skills
• Ability to work independently and proactively

• HR administration, including managing contractor onboarding, payroll, benefits, and reimbursements
• Production administration, including booking travel and accommodations for our team and contractors
• Bookkeeping and accounts payable, such as invoice processing and dynamic contract generation
• Social media support, including uploading content, writing captions, and light community engagement
• Providing general administrative support, such as calendar management and email/task organization