Executive Assistant

OCCDA has 60+ year legacy as an early learning program that strives to make a difference in our community by supporting children and families. We work to promote family success and improve kindergarten readiness for children. As a staff member you will have opportunities to grow as an individual and professionally and support our philosophy of parents as the primary educator of their children

The Executive Assistant provides high-level administrative support to the Executive Director and executive team. The Executive Assistant is a dynamic and strategic role with an emphasis on partnering with directors, community partners, and others to ensure organizational mission, strategic goals, and performance outcomes are met.

• High School Diploma or equivalent
• Two years of related college education or office/administrative experience; or a combination thereof.
• Skilled in Microsoft Office suite, Google Suite, Canva or other design software, and social media platforms.
• Experience in producing publications, such as proposals, advertising, and brochures.

• Provide comprehensive administrative support to the Executive Director, including scheduling appointments, and coordinating meetings.
• Handle incoming and outgoing communications, including phone calls, emails, letters, and memos, with professionalism and confidentiality.
• Research, gather, track, and compile data for reports, presentations, and other documentation as requested.
• Draft, edit, and distribute agency-wide communications and correspondence.
• Coordinate logistics for staff training, meetings, and special events.
• Record meeting minutes, identify follow-up actions, and ensure timely completion of action items.
• Assist in preparing materials, agendas, and presentations for internal and external meetings.
• Support the planning and execution of special projects as assigned by the Executive Director.
• Maintain organized filing systems (digital and physical) and manage sensitive information with discretion.
• Perform other administrative duties as needed to support the department and organization.