Executive Assistant

We’re seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to a team of professionals in a fast-paced office environment. This role is ideal for someone who thrives on multitasking, loves keeping things running smoothly, and has a keen eye for detail.

• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).
• Strong calendar management and organizational skills with the ability to prioritize multiple deadlines.
• Exceptional written and verbal communication abilities.
• Experience coordinating travel and managing expense reports.
• High level of attention to detail and accuracy in all work.
• A professional, polished demeanor and the ability to handle confidential information with discretion.
• Prior experience supporting executives, attorneys, or senior professionals in a corporate or professional services environment preferred.

• Provide high-level administrative support to multiple leaders and team members across various departments.
• Draft, edit, and format professional documents, presentations, and correspondence.
• Coordinate complex scheduling, including meetings, conference calls, and calendar management.
• Prepare and process expense reports and assist with billing documentation as needed.
• Manage travel logistics, including flights, hotel reservations, and dining arrangements.
• Support meeting preparation by organizing materials, coordinating technology, and ensuring smooth execution.
• Maintain organized filing systems, both electronic and physical, ensuring timely access to key documents.
• Handle incoming calls, guests, and deliveries with professionalism and efficiency.
• Assist with mail distribution, courier requests, and other office logistics.
• Partner with the Office Manager and internal teams on various administrative projects and initiatives.