Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to SVP, Transformation and Enterprise Operations in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

• 5+ years experience supporting senior executives.
• Ability to manage multiple tasks, prioritize, and maintain a high level of organization in a fast-paced environment.
• Handle sensitive information with confidentiality and professionalism, while also maintaining a high level of trust and rapport with senior leaders.
• Excellent interpersonal, communication (written and verbal) skills, with ability to work with all levels of management, staff, and external parties.
• MS Office skills including MS Word, Excel, PowerPoint and Outlook.
• Think critically, solve problems, and remain calm under pressure, while also being driven, curious, and eager to take on more responsibility over time.

• Manage and maintain SVP calendar, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided.
• Act as the SVP delegate for email and phone during absences, handle/forward issues, prioritizing for SVP action upon return.
• Maintain appropriate records in managing the team, including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the leadership team.
• Provide general administrative support to SVP, ensuring seamless day-to-day operations.
• Maintain confidentiality and handling sensitive information with discretion, while building trust and rapport with senior leaders.
• Demonstrate exceptional organizational skills, attention to detail, and time management, with the ability to prioritize multiple tasks and manage competing deadlines.
• Utilize advanced technical skills, including high proficiency in Microsoft applications such as Outlook, Word, Excel, and PowerPoint, to manage tasks, communicate, and present information.
• Exhibit sound judgment, emotional intelligence, and effective communication skills, with the ability to interact with internal and external personnel, and provide proactive support to drive business results.