Executive Assistant

Join a purpose-driven winning team committed to results in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex schedules, coordinating enterprise-level initiatives, and facilitating communications across internal and external stakeholders.

The ideal candidate is highly organized, proactive, and capable of operating with a high degree of discretion and professionalism in a fast-paced, enterprise-level environment. The successful candidate should bring a spirit of efficiency, proactivity, and creativity to a problem-solving environment.

Scotiabank offers an inclusive culture, accessibility and workplace accommodations, upskilling opportunities, tuition assistance, competitive rewards, flexible vacation, personal and sick days, benefits beginning on day one, and opportunities for community engagement.

• Minimum of 2 years of experience as an executive assistant.
• Advanced knowledge of Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience working in large, complex organizations with extensive stakeholder management.
• Impeccable organizational skills, autonomy, and a solution-oriented attitude.
• High level of discretion when dealing with confidential matters.
• Strong ability to perform effectively in a complex, rapidly changing environment.
• Solid time management, communication, and presentation skills.

• Provide calendar and time management support to executives using good judgment while coordinating and collaborating with others to balance priorities.
• Gather, compile, verify, and analyze information for executive documents, including memos, letters, reports, speeches, presentations, and news releases.
• Perform high-level administrative support, including drafting letters and official information releases, arranging and attending meetings, and taking and distributing minutes.
• Monitor, review, and approve standard expenditures to ensure office activities are conducted within established budgets.
• Manage travel arrangements for executives as required.
• Act as the primary liaison and coordinator for department initiatives.
• Consider the Bank’s risk appetite and risk culture in day-to-day activities and decisions.
• Act as the Planner for the department’s Business Continuity Plan.
• Engage in, attend, and participate in community events.
• Support the leadership team in developing inclusive practices and a positive working environment.
• Pursue effective and efficient operations in accordance with Scotiabank’s values, Code of Conduct, and Global Sales Principles.