Executive Assistant

POSITION SUMMARY

The Executive Assistant provides high-level administrative support to the Executive C-Suite team members, focusing on calendar and email management, internal staff coordination, and preparation of key updates and materials for leadership. The role is pivotal in supporting the efficiency and communication flow of the organization’s operational and financial functions.

EXPECTATIONS

Every Adelante Healthcare leader will strive to maximize the performance and contribution of each team member of Adelante Healthcare and the community that we serve every day. Leaders are expected to set clear performance expectations, establish specific measurable goals for team members to drive accountability and success, provide ongoing feedback and coaching to enhance performance, improve results and outcomes. Leaders are also expected to work in a manner that demonstrates a commitment to our mission, vision, core values quality, patient safety, employee engagement, innovation, and model for all other employees the highest standards of personal integrity, professionalism, and competence.

• BA/BS degree preferred
• High School Diploma or GED required
• Minimum two (2) years of executive assistant or high-level administrative experience
• Strong judgment, initiative, and problem-solving skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Ability to manage multiple priorities with attention to detail
• Ability to maintain confidentiality and handle sensitive information
• Experience supporting multiple executives is a plus
• Valid Arizona Driver’s License, reliable transportation, and active automotive insurance

• Manage daily calendars for the Executive C-Suite team members, including scheduling, meeting logistics, and conflict resolution
• Monitor and respond to incoming communications (emails, calls, meeting invites), prioritizing and escalating as appropriate
• Coordinate internal staff meetings, prepare agendas, track action items, and ensure timely follow-up
• Draft and review correspondence, memos, and reports for clarity, accuracy, and tone
• Provide leadership with regular summaries of key projects, activities, or team updates
• Prepare and organize materials for meetings, presentations, and internal communications
• Assist with travel arrangements and expense reporting as needed
• Serve as a liaison between the Executive C-Suite team members and staff, ensuring effective communication and workflow
• Perform general administrative duties including file organization, data tracking, and records maintenance
• Support cross-departmental projects and initiatives at the direction of the Executive C-Suite team members