Executive Assistant

As Executive Assistant, you hold a key role within the Chief Officers directorate. You will enhance the effectiveness of the Chief Officer through the provision of professional and comprehensive support. You will represent the Chief Officer to internal and external stakeholders and manage their business in a confidential, effective and efficient manner.

You must be proficient in managing a varied and demanding workload; be highly adaptable, a fluent communicator and team player with excellent computer skills.

In this role, you will also provide support to the Director of Finance through calendar management and coordination of meeting requests, along with undertaking other ad hoc duties as needed.

PLEASE NOTE: Visa applications cannot be supported

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

• Essential
  • Experience as an Executive Assistant in a complex organisation.
  • Demonstrates an ability to work under pressure.
  • Demonstrates the ability to be agile and multi-task.
  • Secretarial and/or complex administration experience
• Desirable
  • Previous experience of working in the NHS
  • Advanced experience of working with O365

• Diary management: Manage the diaries of Chief Finance Officer and Director of Finance, prioritising as appropriate to ensure their time is efficiently utilised.
• Email management: Draft correspondence on behalf of Chief Finance Officer, track progress on incoming and outgoing email traffic.
• Receive and action correspondence and enquiries into the Chief Finance Officer's office and prioritise for action, draft correspondence accordingly
• Meeting agenda preparations, transcribing and minute taking.
• Trust Board & Council of Governors: Work alongside the Directorate Planning & Oversight Manager and Corporate Governance Team to ensure Chief Finance Officer's agenda items and associated presentations are delivered in a timely manner.
• Proactively follow up on actions given to the Chief Finance Officer and liaise with deputies/direct reports/teams to resolve.
• Project Management support on designated projects as assigned by the Chief Finance Officer, ensure alignment on planning, implementation and communication across the Trust.
• Executive Assistant Team: Play an active role in the development and implementation of administrative procedures within the Executive Function to ensure that high standards are set and maintained.
• Work collaboratively to make the Executive Function/office an agile and cohesive working environment.
• Provide cover for peers as required to ensure coverage is maintained across the Executive Function.
• This vacancy will cover Maternity Leave and is to be recruited on a 12 Month Fixed Term Contract only.
• Please see job description and person specification attached