Executive Assistant

At Solid Waste Authority of Central Ohio (SWACO), we pride ourselves on being an equal opportunity employer. Our employees and customers come from all walks of life, and our goal is to celebrate the diverse and inclusive community each person creates. We're seeking a passionate and results-oriented Executive Assistant to join our team in providing high‑impact administrative support to senior leadership. The successful candidate will manage complex calendars and communications and coordinate multiple projects, As the Board Secretary, the Executive Assistant will prepare meeting agendas, presentations, and other materials.

• 3+ years supporting executives or senior leaders in a fast‑paced environment.
• Expert calendar/inbox management; strong prioritization and follow‑through.
• Excellent written and verbal communication with strong grammar and proofreading.
• Proficiency with in Microsoft Office Suite products, including Excel, Outlook, Word, Access, and PowerPoint.
• Outstanding organization, attention to detail, and discretion with confidential information
• Experience coordinating small events or leadership offsites.
• Experience improving administrative processes and templates.
• Bachelor’s degree or equivalent professional experience.

• Manage complex executive calendars, schedule meetings and travel, and proactively resolve conflicts to protect priorities.
• Serve as the Board Secretary including preparing meeting agendas, presentations, and other materials.
• Supervise Administrative Assistant staff ensuring proper allocation of support to other SWACO leadership. Ensure proper staffing of the front desk.
• Coordinate executive communications, including inbox triage, correspondence, presentations, and meeting materials.
• Drive meeting operations: prepare agendas, capture minutes, track action items, and ensure follow‑through by deadlines.
• Plan on‑site and virtual meetings/events, including logistics, vendors, materials, and technology coordination.
• Create and refine administrative processes, templates, and filing systems (digital and physical) to improve efficiency.
• Maintain strict confidentiality and use sound judgment when handling sensitive information.
• Partner cross‑functionally on special projects, reporting, and executive initiatives.
• Track expenses, process invoices, and support budget tasks.