Executive Assistant

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

MongoDB is seeking an Executive Assistant to support a team of Product & Technology leaders, based out of Seattle WA or Palo Alto, CA. Your day will consist of managing and prioritizing a steady stream of requests, meetings and trips. You will work closely with the Product & Technology Leadership team to ensure your executives can align on schedules and other matters necessary to make business decisions in an efficient manner.

The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch-in wherever necessary. You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and see complex projects to completion. You should be comfortable working in a dynamic environment with quickly changing priorities.

• 4+ years experience supporting senior executives, or other relevant experience working directly with executives
• Role is based in Seattle, WA or Palo Alto, CA with flexibility to come into the office 1-2 days a week, and as needed to support events, initiatives
• Bachelor's Degree or equivalent work experience is preferred
• Extremely well organized and detail-oriented
• Excellent verbal and written communication skills
• Experience booking both domestic and international travel and strong awareness and comfort operating across multiple time zones
• Proficiency with Google Apps (Gmail, Google Docs, Google Calendar), Microsoft Office, and video conferencing tools
• Creative, flexible, and innovative team player
• Able to handle highly sensitive information and confidential materials

• Manage multiple calendars meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and large team events
• Manage multiple requests – exercising sound judgment, and seeing beyond the day-to-day to anticipate changing needs while staying calm under pressure
• Schedule, plan, and execute offsites and team events
• Manage all travel logistics, and be ready to handle last-minute changes
• Reconcile all expenses on a minimum monthly basis
• Collate and distribute correspondence, spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of integrity and accountability
• Assist with special assignments/projects, as needed
• Collaborate on department All-Hands presentations