Executive Assistant

Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.

• 3+ years of executive assistant and/or administrative experience
• Trust or Financial Services industry experience
• Prior experience in regulatory compliance or risk management
• Proficient in Microsoft Office Suite
• Excellent communication and organizational skills
• Bachelors degree in Business Administration (preferred)

• Coordinate executive communications
• Prepare internal and external corporate documents
• Calendar Management
• Prepare weekly reports
• Draft meeting agendas
• Distribute incoming mail/packages
• Travel Arrangements
• Order and maintain inventory of office supplies
• Assist with property management activities
• Benefit Administration
• Assist with accounts payable/receivable transactions
• Special errands as needed