Executive Assistant

webAI is pioneering the future of artificial intelligence by establishing the first distributed AI infrastructure dedicated to personalized AI. The company is building a secure, scalable, end-to-end platform that enables enterprises to deploy large-scale AI models on standard consumer hardware while keeping valuable data and intellectual property private.

The Executive Assistant will provide high-level administrative and operational support to multiple leaders. This role is ideal for someone who thrives in a fast-paced startup environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail.

The ideal candidate will act as a central point of coordination for three C-level executives, ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives.

webAI values truth, ownership, tenacity, and humility. Benefits include competitive salary, comprehensive health, dental, and vision coverage, 401(k) match, equity options, a monthly health and wellness stipend, continuing education support, flexible time off, parental leave, and supplemental life insurance.

• Bachelor’s degree in Business Administration, Public Administration, or a related field.
• 2–5 years of experience providing administrative or operational support in a fast-paced environment.
• Exceptional organizational skills with strong attention to detail.
• Proficiency in Google Workspace, including Docs, Sheets, Calendar, and Drive, as well as productivity tools such as Slack, Notion, and Zoom.
• Strong written and verbal communication skills.
• Ability to prioritize and handle multiple projects with tight deadlines.
• Professionalism, discretion, and sound judgment in handling confidential matters.
• Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.

• Provide administrative and logistical support to three C-level executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.
• Support project management efforts by tracking deliverables, deadlines, and action items across departments.
• Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for clients.
• Maintain organized documentation and records for contracts, correspondence, and other work-related materials.
• Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.
• Coordinate logistics for conferences, events, and external stakeholder engagements.
• Support onboarding and internal communications for new hires joining these teams.
• Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.