Executive Assistant

Sesame believes in a future where computers are lifelike—with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer focused on making voice agents part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software.

We’re looking for a sharp, proactive Executive Assistant to support our CEO and Head of Operations. As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and builds strong relationships across teams and external partners.

This is a full-time, in-office position with flexibility in San Francisco, California, or New York City, New York. Sesame offers comprehensive benefits, including health, vision, and dental coverage, unlimited paid time off, stock options, and a 401(k) employer match.

• 10+ years of experience supporting C-suite executives, founders, and senior leadership teams, particularly in high-growth startup environments.
• Proven track record of providing strategic executive support beyond traditional calendar management.
• Demonstrated ability to anticipate needs, exercise sound judgment, and independently solve problems.
• Exceptional organizational skills with meticulous attention to detail and follow-through.
• Strong interpersonal and communication skills to build rapport across teams and with external partners.
• Comfortable operating with ambiguity and adapting quickly in a dynamic environment.
• Ability to multitask in a fast-paced environment with shifting priorities.
• Expert user of Google Workspace, Slack, and modern business productivity tools.
• A highly educated background preferred, with a focus on supporting startups.
• Experience in project management is a plus.
• Highly autonomous, with the ability to navigate complex, ambiguous situations with minimal direction.
• Proactive and agile, able to anticipate executive and team needs and pivot seamlessly when priorities shift.
• Strong academic and intellectual foundation with critical-thinking skills to process information quickly and strategically.
• Adaptive communicator who can work effectively across diverse situations, working styles, and cross-functional backgrounds.
• Strategic relationship builder focused on cultivating meaningful relationships across the organization.

• Calendar & Scheduling: Manage the CEO’s complex calendar, coordinate meetings, prioritize appointments, and optimize time efficiency.
• Meeting Preparation & Operational Foresight: Organize materials, draft agendas, ensure necessary information is readily available, and proactively resolve scheduling conflicts.
• Executive Partnership: Serve as a trusted partner to executive leadership to maximize efficiency, productivity, and organizational effectiveness.
• Communication Management: Act as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and sound judgment.
• Travel Coordination: Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, while proactively addressing issues.
• Confidentiality & Professionalism: Handle sensitive information with the utmost discretion and professionalism.
• Operational Support: Partner with the Office Manager to ensure seamless executive support and business operations.
• Project Assistance: Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.