Executive Assistant

Complex is the definitive platform for global youth culture and music lifestyle, seamlessly integrating cutting-edge content, commerce, and live experiences with unparalleled scale. Through innovative content, Complex tells stories of music, streetwear and style, sports, art, and beyond. Its content engages in a dynamic conversation with the audience, reflecting and shaping the zeitgeist of convergence culture. A powerful media juggernaut paired with a curated marketplace, Complex is redefining the way fans interact with their favorite brands and artists and reshaping the future of digital culture and commerce.

The Executive Assistant will provide administrative and organizational support, acting as a key partner to ensure the smooth operation of daily activities. This role requires a macro-thinker with excellent interpersonal skills, capable of handling scheduling, communications, and prioritizing tasks with discretion and professionalism. Given the high-caliber clientele and operations, a calm demeanor and proactive approach are essential. An interest in media, music, fashion, and pop culture is a plus. Strong attention to detail, the ability to pivot seamlessly, and excellent grammar are critical for success in this role.

The pay range for this position is $65,000 to $75,000 per year and consists of salary and commission. Actual pay will vary based on factors including location, experience, and performance. Candidates must be legally authorized to work in the United States without the need for visa sponsorship.

• 2+ years as an executive assistant in a corporate setting.
• Exceptional organizational skills and keen attention to detail.
• Excellent written and verbal communication skills, with strong grammatical abilities.
• A proactive, problem-solving mindset with a focus on continuous improvement.
• Ability to work effectively in a fast-paced, high-pressure environment while maintaining confidentiality and professionalism.
• Legal authorization to work in the United States without visa sponsorship.

• Manage email inboxes, including reading, writing, and dictation for C-Suite staff.
• Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties.
• Organize domestic and international travel for professional and personal needs.
• Assist with event logistics, including planning team offsites, quarterly board meetings, and other key gatherings.
• Manage action item lists, track follow-ups, and maintain relationship databases.
• Update contacts.
• Complete monthly expense reports.
• Draft, execute, and track contracts and legal documents.
• Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedules align with professional obligations.
• Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations.
• Coordinate and maintain personal and professional logistics with discretion and confidentiality.
• Provide general office support, including HR coordination and office management tasks.
• Occasionally support senior staff with meeting logistics, scheduling, and travel arrangements.
• Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters.
• Order or obtain meals, coffee, and other essentials as needed.
• Conduct research, compile information, and assist with special projects as required.