Executive Assistant

UPROSE, Brooklyn’s oldest Latino community–based organization and a leading force in climate justice, is seeking a highly organized, proactive, and warm Executive Assistant to provide high-level administrative and operational support to Executive Director Elizabeth Yeampierre. This role requires exceptional attention to detail, strong communication skills, experience with payroll systems (specifically Paychex), and the ability to manage a dynamic office environment with professionalism and positive energy.

This is a full-time position that provides a benefits package and professional development opportunities. UPROSE is looking for someone who can work in-person full-time Monday-Friday in our Sunset Park, Brooklyn office. Salary commensurate with experience. Candidates must be able to work in a flexible schedule that may include evenings, weekends, and occasional travel. To apply: send a resume, short writing sample, and three references to [email protected]. No calls or walk-ins please.

• Minimum 3–5 years of experience as an executive assistant, administrative manager, or similar role.
• Proficiency with Paychex is required.
• Demonstrated experience with office management systems, administrative tools, and productivity software.
• Excellent written and verbal communication skills.
• High level of professionalism, emotional intelligence, and integrity.
• Ability to manage multiple priorities, work independently, and anticipate needs.
• A kind, positive, and collaborative attitude is essential—we are looking for someone who strengthens our team culture.
• Commitment to UPROSE’s mission, values, and climate justice principles is strongly preferred.

• Executive Support
  • Manage the Executive Director’s complex calendar, including scheduling meetings, calls, and travel arrangements.
  • Act as the primary point of contact for internal and external communications on behalf of the Executive Director.
  • Draft, edit, and prepare correspondence, reports, and presentations.
  • Support preparation for board meetings, speaking engagements, and organizational events.
  • Maintain confidentiality and handle sensitive information with discretion.
• Payroll & HR Administration
  • Process biweekly payroll using Paychex, ensuring accuracy and timely submission.
  • Assist with onboarding/offboarding tasks, timekeeping, PTO & comp time tracking, and employee records.
  • Coordinate benefits administration and liaise with payroll service representatives as needed.
• Office Management
  • Oversee day-to-day office operations to ensure a well-functioning, organized, and welcoming workspace.
  • Maintain office supplies, manage vendor relationships, and ensure technology and equipment needs are met.
  • Help coordinate staff meetings, retreats, and internal communications.
  • Support logistics for events, visitors, and partner meetings.
• General Administrative Duties
  • Manage and update organizational files and databases.
  • Handle expense reports, invoicing, reimbursements, and credit card reconciliations.
  • Assist with project tracking, deadlines, and follow-up on action items.
  • Provide additional administrative support to the leadership team as needed.