Executive Assistant

To provide high-level administrative, operational, and coordination support to the CEO and CFO to enable effective decision-making, prioritization, and execution of organizational priorities while ensuring confidentiality, efficiency, and consistency in day-to-day operations.

Geographical scope Spouts Global. To be located in Nairobi.

• Qualifications
• Bachelor’s degree in Business Administration, Management, Communications, or related field Required
• Professional certification in Executive Assistance, Project Management, or Administration Preferred
• Advanced proficiency in Microsoft Office Suite / Google Workspace and other collaboration tools like Slack Required
• Experience
• Executive or senior administrative support to C-suite or senior leadership 4 years
• Managing complex calendars, travel logistics, and senior stakeholder coordination in a fast-paced environment 3 years
• Languages
• English Native
• Swahili Added advantage

• Executive Partnership & Trust
• Act as a trusted partner to the CEO and CFO, ensuring priorities are clearly organized, followed through, and executed with discipline.
• Handle sensitive information and leadership interactions with the highest level of discretion, judgement, and professionalism.
• Executive Operations & Continuous Improvement
• Prepare executive materials, correspondence, and reports that support informed decision-making and leadership effectiveness.
• Track leadership action items, deadlines, and key deliverables, providing clear status updates and reminders to ensure closure.
• Stakeholder Experience & Representation
• Curate exceptional experiences for visiting, partners, and board members, ensuring SPOUTS is represented at its best.
• Serve as a professional first point of contact for internal and external stakeholders, enabling clear, timely, and respectful communication.
• Calendar, Travel & Priority Management
• Own the executive calendars and travel logistics, optimizing time, sequencing commitments, and anticipating conflicts before they arise.
• Coordinate end-to-end travel, visas, accommodation, and itineraries to ensure seamless leadership mobility.
• Culture, Leadership & Strategic Support
• Support leadership-led culture initiatives such as town halls, off-sites, and team cohesion activities that strengthen organizational alignment.
• Contribute to strategic and special projects by coordinating inputs, tracking actions, and ensuring delivery under tight timelines.
• Functional Strategic Coordination & Carbon knowledge awareness
• Support the achievement of strategic initiatives by coordinating cross-departmental tasks and tracking project progress.
• Develop a working understanding of the carbon business model and its role within Spouts’ operations.