Executive Assistant

Zillow’s mission is to “give people the power to unlock life’s next chapter.”

We are seeking an extraordinarily forward-thinking, motivated, resourceful, and proactive individual with an established and proven history of high performance supporting three executives in a high paced product organization, serving as an enabler to a distributed leadership team working in a remote environment.

This role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks and projects quickly through AI enabled workflows and other mechanisms, respond with urgency and sound judgment in time-sensitive situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational and communication skills are a must.

• Established Executive Assistant with 7+ years of experience, including 3–5 years providing direct support to multiple senior-level executives simultaneously
• Demonstrated ability to leverage digital tools, automation, and AI-enabled technologies to increase efficiency and enhance executive effectiveness
• High level of discretion and judgment when handling confidential information
• Excellent communication, organizational, and stakeholder management skills
• Strong ability to anticipate needs, prioritize effectively, and manage multiple competing demands in a fast-paced remote environment
• Ability to work independently while collaborating effectively and building strong working relationships
• Demonstrated ability to identify and improve operational processes
• Takes accountability for outcomes and actively seeks and applies constructive feedback
• Proficient with technology including Google Workspace (Docs, Sheets, Slides), Zoom, Slack, and mobile tools
• Must be able to provide support at minimum during the hours of 9am – 4pm PT
• Bachelor’s degree preferred

• Provide top-level executive support while maintaining high levels of discretion, professionalism and judgment
• Operate as a force multiplier for executives navigating high-growth, cross-functional environments
• Partner closely with other EAs to coordinate cross-functional executive priorities, align on leadership rhythms, and ensure seamless execution across teams
• Represent company and supported executives both internally and externally
• Act as liaison with direct reports, other internal teams/organizations, and external partners
• Own and handle complex executive calendars and scheduling requirements
• Secure and manage travel arrangements, often including complex logistics
• Plan, own and run both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, etc. including detailed logistics and meeting material preparation)
• Design and implement processes across functions and offices to ensure clear communication, efficiency, and operational excellence
• Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc.
• Own and manage expense reporting and reconciliation, records management, materials preparation, and other duties as required
• Anticipate follow-ups and proactively manage upcoming needs
• Provide support on special projects as needed; may be responsible for some programs
• Build internal and external partnerships and coordinate work efforts across functions
• Vet and prioritize a multitude of requests on behalf of the executive
• May require 25% travel annually