Executive Assistant

We are seeking an experienced and proactive Executive Assistant to support the leadership of NTT DATA's newly established AI Business Unit.

The two executives supported are based in London, so this position will operate as part of a global team with a high degree of autonomy and predominantly through virtual collaboration. The role offers flexibility within a challenging and dynamic working environment.

The business unit is responsible for the global leadership and operational management of AI product and service sales, with a primary focus on the banking sector. Experience in these industries and business domains would be a significant advantage.

This role offers executive-level exposure, international collaboration, and meaningful influence within a high-impact business unit. The successful candidate will gain insight into leadership, business operations, corporate strategy, and the end-to-end sales and delivery lifecycle of AI-based products and services.

• Proven experience as an Executive Assistant supporting senior executives in a fast-paced, multinational, matrix or dynamic environment, preferably with experience in the banking sector.
• Full fluency in English, with excellent written and verbal communication skills.
• Strong interpersonal, organizational, and multitasking abilities, with exceptional attention to detail.
• High level of resilience and the ability to work independently in a standalone, “one-man-show” environment.
• High emotional intelligence, cultural awareness, and professional maturity when engaging with diverse stakeholders.
• Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint, and confidence using digital collaboration and productivity tools.
• Ability to work independently, exercise sound judgment, and manage multiple competing priorities with precision.
• Discretion, resilience, and a proactive, solution-oriented approach to challenges and changing business needs.
• Strong stakeholder management skills, with confidence interacting effectively with senior leaders and external partners.
• Excellent planning and coordination capabilities, including the ability to anticipate needs, solve problems, and drive follow-through on actions.
• Strong business acumen and project coordination skills, with the ability to support strategic priorities and contribute to the smooth operation of the CEO’s office.

• Coordinate a dynamic schedule and complex international travel, ensuring optimal time management and adherence to company policies.
• Participate in key meetings, help drive follow-up on actions and decisions, and support the CEO’s tracking of ongoing activities across the business.
• Act as a liaison between the CEO and internal and external stakeholders, managing correspondence with clarity, professionalism, and confidentiality.
• Own administrative responsibilities including document preparation, presentation support, expense processing, and diary management for the CEO and direct reports.
• Engage with executive leadership across the business and external partners to ensure alignment, timeliness, and delivery on key matters.
• Manage sensitive information with utmost professionalism and represent the CEO’s office with integrity.