Executive Assistant

Role Purpose
The Executive Assistant is responsible for providing full assistance and support to the manager by scheduling his/her appointments, handling documents maintenance and processing correspondence needs.

• Bachelor's Degree
• 3 years of experience in a related field
• Fluency in English and Arabic; French is a plus
• Proficiency in MS Office
• Pay attention to details
• Manage relationships within teams
• Excellent Communication skills
• Have a strong customer focus
• Should be able to organize and plan ahead
• Should be self-confident

• Organize and manage the day-to-day running of the manager's professional and personal affairs in order to ensure the provision of high-quality support
• Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary
• Manage, prioritize, screen and monitor the manager’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner
• Collect and research information on assigned manners, as well as produce reports as requested
• Attend senior level meetings (i.e. executive committee, board meetings and other) and record minutes of meeting for future reference
• Organize and set up meetings and working sessions in order to inform the concerned parties accordingly
• Ensure that documentation is correctly filled by maintaining an efficient filing system