Executive Assistant

South is seeking a highly organised and proactive Executive Assistant for its client. This position is open to candidates residing in Latin America, and applicants must submit their CV in English.

The Executive Assistant will support two executives by managing their calendars and inboxes, prioritising emails, drafting follow-ups, coordinating meetings, booking travel, organising schedules, and ensuring that important tasks are completed. The role may also include adjusting and sending contracts, managing key files, and handling additional administrative tasks.

This opportunity is suited to someone who works independently, anticipates needs, takes ownership, and operates effectively with minimal supervision. Candidates may be asked to provide professional references during the final selection stages, and selected contractors may be asked to update their LinkedIn profile.

Professional presentation through an optional Loom video is encouraged and may receive priority. The use of artificial intelligence tools during interviews is strictly prohibited.

• 3–5 years' experience as an Executive Assistant.
• Proven experience supporting and working directly with senior executives.
• Excellent communication skills, with fluent written and spoken English.
• Strong calendar and diary management experience, including handling complex, shifting schedules across multiple stakeholders.
• Ability to work independently and proactively, taking ownership of tasks with minimal supervision.
• Comfortable acting as the right hand to two executives and balancing competing priorities across both.
• Proficiency with Microsoft 365; experience with LinkedIn and HubSpot is a plus.
• Exceptional organisational skills and the ability to manage a high volume of competing priorities.
• Strong attention to detail and the ability to work accurately under pressure.
• Applicants must reside in Latin America.
• CV must be submitted in English.

• Provide proactive, day-to-day Executive Assistant support, including complex diary and calendar management.
• Act as the right hand to two executives by anticipating needs and managing priorities on their behalf.
• Coordinate internal and external meetings, appointments, calls, and team events, managing logistics end to end.
• Capture key meeting notes and actions, and follow up to ensure completion.
• Prepare, adjust, send, and file executed agreements and contracts.
• Send timely follow-ups on behalf of the executives.
• Arrange and book travel, preparing detailed itineraries where required.
• Maintain organised, up-to-date records across SharePoint.
• Maintain the CRM and use LinkedIn to send messages on behalf of the executives.
• Identify opportunities to improve processes and drive adoption of new technology and better ways of working.