Job Description
We’re hiring an Executive Assistant to support two U.S.-based business driven founders. Your job? Help them stay focused, organized, and effective, so they can grow their company and improve their quality of life.
You’ll manage calendars, keep operations running smoothly, and handle both business and personal tasks. This role is fully remote, async-friendly, and ideal for someone who thrives on structure, spots problems before they happen, and takes initiative without waiting for step-by-step instructions.
Requirements
- Have 2+ years as an Executive Assistant or in an operations role
- Communicate clearly in English, both written and spoken
- Are detail-oriented and naturally organized
- Are discreet and professional, especially with personal matters
- Are tech-savvy and quick to learn new platforms
- Work independently and stay on top of tasks without being micromanaged
- Are based in Latin America
Responsibilities
- Organize emails and calendars to reduce noise and keep priorities clear
- Schedule meetings and coordinate logistics across time zones
- Keep operations on track with task management and deadline tracking
- Work with tools like Superhuman, Acuity, Airtable, and Zapier
- Help with personal tasks - travel booking, gifts, habit tracking
- Draft clear, thoughtful emails and updates
- Create and maintain clean, professional documents and templates
- Spot inefficiencies and make suggestions to improve workflows
About Atomic
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