Executive Assistant VA (Remote)

Job Title: Executive Assistant VA

Location: Dubai, UAE

Industry: (Engineering

Job Type: Part-Time

Reports To: CEO / Managing Director

Job Summary:

A dynamic engineering company based in Dubai, UAE is seeking a Part-Time Virtual Executive Assistant to support senior leadership remotely. This role is ideal for a highly organized and reliable individual with experience supporting executives in technical or industrial sectors. You'll handle a wide range of administrative, scheduling, and communication tasks to help drive daily operations forward.

• 2+ years of experience as an Executive Assistant or Administrative VA (experience in engineering or technical sectors preferred).
• Familiarity with construction, mechanical, or infrastructure project environments is a plus.
• Excellent written and spoken English; Arabic is a bonus.
• Strong organizational skills and attention to detail.
• Proficiency in Google Workspace, Microsoft Office, and communication tools (Zoom, Slack, WhatsApp Business).
• Comfortable working independently with minimal supervision.
• Availability for part-time hours with overlap during Dubai business hours (GST).

Preferred Tools & Platforms:

• Project management: Asana, ClickUp, Trello
• Communication: Gmail, Zoom, Slack
• File management: Google Drive, Dropbox
• CRM or ERP systems (optional): Salesforce, Zoho, SAP

• Calendar & Meeting Coordination
  - Schedule meetings and manage the executives calendar across multiple time zones.
  - Set reminders, prepare agendas, and follow up on action items.
• Communication Management
  - Monitor and manage email inboxes, flagging urgent messages and drafting professional responses.
  - Act as a liaison with internal staff, clients, and external partners in the engineering sector.
• Document & Task Management
  - Organize digital files and manage engineering-related documentation (proposals, reports, schedules).
  - Track tasks and deadlines using tools like Trello, ClickUp, or Asana.
• Travel & Logistics
  - Coordinate travel arrangements and prepare itineraries as needed for meetings, site visits, or conferences in the UAE and abroad.
• Basic Research & Reporting
  - Conduct light research related to vendors, suppliers, or market trends in the engineering field.
  - Prepare brief reports or presentation slides.