Executive Assistant | U.S. Startup 🚀 🇺🇸 | Fully Remote 🌍

We’re a founder-led retail-tech startup that’s growing fast and looking for an organized, proactive assistant to help keep everything running smoothly.

This isn’t your typical assistant role — you’ll be a true partner in making sure the founders can stay focused on big-picture strategy while you handle the moving parts. From managing calendars and streamlining operations to keeping both business and personal priorities on track, you’ll be the go-to person who keeps things humming.

The role is fully remote, async-friendly, and perfect for someone who loves taking initiative, has great judgment, and notices the little details before anyone else does.

• 3+ years of experience as an Executive Assistant or similar role supporting C-level executives.
• Highly organized – You keep track of multiple priorities without letting things slip through the cracks.
• Tech-savvy – Comfortable with productivity tools like Superhuman, Acuity, Airtable, and Zapier.
• Strong English skills – You can write professional emails and documents without AI assistance.
• Independent and proactive – You take initiative and figure out what needs to be done without constant direction.
• Adaptable – You’re comfortable working in a fast-paced environment where priorities can shift.
• Remote work experience – You’ve successfully worked in a remote role before and can stay productive without direct supervision.

Bonus Points

• Have supported CEOs, founders, or executive teams before
• Are tech-savvy and love tools that save time
• Geek out about productivity, systems, and making things run better

• Master the founders’ calendars and inboxes, keeping them focused on what matters most
• Schedule meetings and coordinate across time zones like a pro
• Track deadlines, follow-ups, and make sure nothing slips through the cracks
• Use tools like Superhuman, Airtable, and Zapier to create smooth, automated workflows
• Book travel, send thoughtful gifts, track habits, and handle personal support tasks
• Spot inefficiencies and make processes better, you’ll have real influence here!